One-to-EU meetings - How do they work?
One-to-EU meetings provide an excellent occasion for potential applicants to understand the funding available through the European programmes managed by CINEA. 15 minutes run fast, but they are a good opportunity to have a first contact with EU representatives. Make the most out of it!
1) Registration
Click the Register button and create your profile.
2) Identify an EU funding programme
When registering, you will be able to select those sessions and programmes that you are most interested in (you can always add more or modify your existing sessions in the tab Agenda).
Once you are in, go to the CINEA Representatives tab to find out which EU representatives for the different funding programmes are available to meet you. Send a meeting request by clicking on the ad-hoc "Request meeting" button.
3) Wait for official confirmation from CINEA
You will receive an email if your request has been approved. In that case, a meeting time will be proposed to you and the session will be officially scheduled in your agenda. Beware that there is no guarantee that your meeting request can be accommodated, as the time slot chosen may no longer be available (first come, first served).
4) Meetings
Once your meetings have been approved and the timing has been settled, access My Agenda or Meetings to see the list of your meetings. Get ready and don't be late!
The on-site meetings will take place at the EC-CINEA stand in Ecomondo (Rimini Expo Center, Hall Sud - Stand n. 32).
If you are joining an online meeting, do not forget to check your camera and microphone. You have more tips in the links below.
How to initiate a Virtual Meeting?
- Identify promising participants on the Participants list or the Marketplace page on the event's website. Once you found a suitable meeting partner, click "Request meeting" to send them a meeting request.
- Use the Messages functionality to chat about common interests and availability.
- Click "View Profile →" to find out more about the participant
- If you would like to have a meeting with them, you can also request a meeting here.
- Check My agenda and Meetings for your schedule and your list of confirmed meetings.
- At the time of the meeting, go to the Meetings page and click on Start Meeting
- You can invite guests through the Invite guests button, or share your screen through the screen sharing button
- A virtual meeting can be started at any given time before its ending time and it won't stop automatically, one of the participants has to end it
- The remaining time will be displayed on the top left corner
- The next meeting card will be displayed with one minute before the next meeting
- Clicking on Start Next Meeting will end the current meeting and will start the next one
Technical requirements for Virtual meetings
The virtual meetings take place through the b2match video tool, which is integrated in the b2match platform and it doesn’t need to/it can't be downloaded.
- install the latest version of your browser
Use a device with an incorporated webcam or a webcam. Without the camera, the meeting can still take place in the audio mode.
Microphone and camera
You can test your microphone and camera in your Meetings list, once you are logged in to your b2match profile. In order to do this, you need to click the blue Camera and microphone test and follow the instructions.
If there are issues, the system will indicate the browser's documentation's regarding the microphone and camera usage
- browser's permissions to use the microphone and camera
- system's permissions for the microphone and camera
Additionally, you can do the following checks:
- test your microphone with other apps, such as Google Meet, Skype, Zoom, etc.
- run Twilio's network test, which will start an automatic diagnosis to check if Twilio has permission to use your microphone and camera
- Twilio is the name of the software we use for online meetings
1-2 days before the event you will receive your personal meeting schedule by email
Happy meeting!
